Oak Bay Business Improvement Association
1. The name of the Society is OAK BAY BUSINESS IMPROVEMENT ASSOCIATION.
2. The purpose of the Society is MARKETING AND PUBLIC RELATIONS IN ORDER TO PROMOTE THE BUSINESS ACTIVITIES OF THE OAK BAY VILLAGE.
Bylaws of OAK BAY BUSINESS IMPROVEMENT ASSOCIATION (the "Society")
Part 1 — Definitions and Interpretation
1.1 In these Bylaws:
"Act" means the Societies Act of British Columbia as amended from time to time;
"Board" means the directors of the Society;
"Bylaws" means these Bylaws as altered from time to time.
1.2 The definitions in the Act apply to these Bylaws.
1.3 If there is a conflict between these Bylaws and the Act or the regulations under the Act, the Act or the regulations, as the case may be, prevail.
Part 2 — Members
2.1 A person who occupies commercially zoned property with the Oak Bay Business Improvement Area as defined by The Corporation of the District of Oak Bay is automatically a member of the Society.
2.2 Every member must uphold the constitution of the Society and must comply with these Bylaws.
2.3 The amount of the annual membership dues, if any, must be determined by the Board.
2.4 A member is not in good standing if the member fails to pay the member's annual membership dues, if any, and the member is not in good standing for so long as those dues remain unpaid.
2.5 A voting member who is not in good standing
2.6 A person's membership in the Society is terminated if the person is not in good standing for 6 consecutive months.
2.7 A person that does not occupy commercially zoned property within the Oak Bay Business Improvement Area may apply to the directors for associate membership in the Society and on acceptance of the directors is an associate member. Associate members cannot constitute more than 20% of the directors of the Society.
2.8 The additional rights and privileges of associate members shall be consistent with the rights and privileges of members as defined in the Bylaws.
2.9 The annual fee for associate membership, due January 1, shall be established by the directors.
Part 3 — General Meetings of Members
3.1 A general meeting must be held at the time and place the Board determines.
3.2 At a general meeting, the following business is ordinary business:
3.3 A notice of a general meeting must state the nature of any business, other than ordinary business, to be transacted at the meeting in sufficient detail to permit a member receiving the notice to form a reasoned judgment concerning that business.
3.4 The following individual is entitled to preside as the chair of a general meeting:
3.5 If there is no individual entitled under these Bylaws who is able to preside as the chair of a general meeting within 15 minutes from the time set for holding the meeting, the voting members who are present must elect an individual present at the meeting to preside as the chair.
3.6 Business, other than the election of the chair of the meeting and the adjournment or termination of the meeting, must not be transacted at a general meeting unless a quorum of voting members is present.
3.7 The quorum for the transaction of business at a general meeting is 3 voting members or 10% of the voting members, whichever is greater.
3.8 If, within 30 minutes from the time set for holding a general meeting, a quorum of voting members is not present,
(b) in any other case, the meeting stands adjourned to the same day in the next week, at the same time and place, and if, at the continuation of the adjourned meeting, a quorum is not present within 30 minutes from the time set for holding the continuation of the adjourned meeting, the voting members who are present constitute a quorum for that meeting.
3.9 If, at any time during a general meeting, there ceases to be a quorum of voting members present, business then in progress must be suspended until there is a quorum present or until the meeting is adjourned or terminated.
3.10 The chair of a general meeting may, or, if so directed by the voting members at the meeting, must, adjourn the meeting from time to time and from place to place, but no business may be transacted at the continuation of the adjourned meeting other than business left unfinished at the adjourned meeting.
3.11 It is not necessary to give notice of a continuation of an adjourned general meeting or of the business to be transacted at a continuation of an adjourned general meeting except that, when a general meeting is adjourned for 30 days or more, notice of the continuation of the adjourned meeting must be given.
3.12 The order of business at a general meeting is as follows:
Methods of voting
3.13 At a general meeting, voting must be by a show of hands, an oral vote or another method that adequately discloses the intention of the voting members, except that if, before or after such a vote, 2 or more voting members request a secret ballot or a secret ballot is directed by the chair of the meeting, voting must be by a secret ballot.
3.14 The chair of a general meeting must announce the outcome of each vote and that outcome must be recorded in the minutes of the meeting.
3.15 Voting by proxy is not permitted.
3.16 A matter to be decided at a general meeting must be decided by ordinary resolution unless the matter is required by the Act or these Bylaws to be decided by special resolution or by another resolution having a higher voting threshold than the threshold for an ordinary resolution.
Part 4 — Directors
4.1 The Society must have no fewer than 6 and no more than 11 directors.
4.2 At each annual general meeting, the voting members entitled to vote for the election or appointment of directors must elect or appoint the Board.
4.3 The Board may, at any time, appoint a member as a director to fill a vacancy that arises on the Board as a result of the resignation, death or incapacity of a director during the director's term of office.
4.4 A director appointed by the Board to fill a vacancy ceases to be a director at the end of the unexpired portion of the term of office of the individual whose departure from office created the vacancy.
Part 5 — Directors' Meetings
5.1 A directors' meeting may be called by the president or by any 2 other directors.
5.2 At least 2 days' notice of a directors' meeting must be given unless all the directors agree to a shorter notice period.
5.3 The accidental omission to give notice of a directors' meeting to a director, or the non-receipt of a notice by a director, does not invalidate proceedings at the meeting.
5.4 The directors may regulate their meetings and proceedings as they think fit.
5.5 The quorum for the transaction of business at a directors' meeting is a majority of the directors.
Part 6 — Board Positions
6.1 Directors must be elected or appointed to the following Board positions, and a director, other than the president, may hold more than one position:
6.2 Directors who are elected or appointed to positions on the Board in addition to the positions described in these Bylaws are elected or appointed as directors at large.
6.3 The president is the chair of the Board and is responsible for supervising the other directors in the execution of their duties.
6.4 The vice-president is the vice-chair of the Board and is responsible for carrying out the duties of the president if the president is unable to act.
6.5 The secretary is responsible for doing, or making the necessary arrangements for, the following:
6.6 In the absence of the secretary from a meeting, the Board must appoint another individual to act as secretary at the meeting.
6.7 The treasurer is responsible for doing, or making the necessary arrangements for, the following:
Part 7 — Remuneration of Directors and Signing Authority
7.1 These Bylaws do not permit the Society to pay to a director remuneration for being a director, but the Society may, subject to the Act, pay remuneration to a director for services provided by the director to the Society in another capacity.
7.2 A contract or other record to be signed by the Society must be signed on behalf of the Society